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Zapier automation that keeps your apps in step
We build and tidy up Zapier workflows that connect your forms, CRM, email and database, so a new signup, booking or order moves through your tools without anyone copying it across. Zapier runs in 9 of our published builds, usually alongside Softr and Airtable, and we move a workflow to Make when it outgrows Zapier.
Published builds running Zapier
Industries those builds serve
Builds where Zapier and Make run side by side
Fixed quote after the first call
1. Trigger · CalendlyInvitee createdEvent type: 30-min intro call
2. Action · AirtableFind lead by emailBase: Pipeline · Table: Leads- 3. Action · AirtableUpdate lead stageStage: New lead to Call booked
4. Action · GmailSend confirmationTo: the invitee · Template: Call booked
- EBSuccessElena BrooksBooked a call · 10:30 AM
- SOSuccessSam OkaforBooked a call · 10:26 AM
- JRSuccessJordan ReyesBooked a call · 10:22 AM
- MCSuccessMaya CollinsBooked a call · 10:18 AM
What is Zapier integration?
Zapier connects thousands of apps through Zaps: a trigger in one app, such as a form submission or a new customer, followed by actions in others. It suits straightforward handoffs between tools, and it can be set up so your own team can read and adjust it later.
Who this is for
If any of these sound like your week, you're in the right place.
Teams with a handful of tools that each hold part of the same customer record.
Businesses that already pay for Zapier but have Zaps nobody fully understands any more.
Founders launching an MVP who need signups, notifications and records linked from day one.
Teams who want automations simple enough to keep maintaining themselves after handover.
What we typically build
Signup and profile linking
New users matched to the right profile automatically, with no duplicate or orphaned records, as when Physio Talent's half-built MVP was taken to a production-ready beta.
Automatic rewards
Birthday and anniversary rewards sent to employees on the Gollars platform without anyone triggering them.
Bookings that move the pipeline
Calendly bookings and Typeform leads written into a CRM pipeline the moment they happen, as on MaxOps AI's real estate CRM.
Updates through a long process
Status emails and texts sent as a case moves forward, with documents filed against the right customer, as on Park Autoz's car import portal, which pairs Zapier with SendGrid, Twilio and DocuSign.
Automation planned up front
A data-flow map marking where Make and Zapier hand data between tools, drawn before any build, as in the Founders Box fundraising cockpit architecture.
Knowing when to use Make instead
When a workflow needs branching, loops or heavy data reshaping, we build that part in Make rather than stacking Zaps. Several of our builds run both side by side.
Copying the same record between apps every week?
Show us where it happens on a free 30-minute call, and get a fixed quote within 24 hours.
What Zapier connects in our builds.
The tools Zapier links most often across our published work. When a step needs branching or loops, it moves to Make.
SoftrFRONTENDAirtableDATABASECalendlyBOOKINGS
Google SheetsSPREADSHEETS
StripePAYMENTS
MailchimpEMAIL
HubSpotCRM
MakeCOMPLEX FLOWSHow it works
- PHASE ONE01
Map the handoffs
A short call on which tools are involved and where data is copied by hand today. Fixed quote within 24 hours.
- PHASE TWO02
Plan the Zaps
Triggers, actions and field mappings agreed with you, including whether any step belongs in Make instead.
- PHASE THREE03
Build and test
Built against sample records, with filters and error alerts, then switched on against live data.
- PHASE FOUR04
Hand over
Every Zap documented and walked through with your team.
Builds we've shipped
Real projects that used this, each linked to its full case study.
MaxOps AI
Multi-tenant CRM and lead-management SaaS for real estate agents and brokerages — stabilized from beta and scaled with integrations and automation.
Zero data-overwrite and Kanban-reversion errors after the rescue, on shared multi-tenant infrastructure.
SoftrAirtable
Zapier
Make
CustomJS
TypeformCalendly
Gmail
Physio Talent
Two-sided recruiting platform connecting physiotherapy clinics and therapists - signup, onboarding, job posting/browsing, and reliable matching.
Half-built MVP taken to production-ready beta, with zero duplicate or orphaned records.
SoftrAirtableMakeZapier
WebflowCustomJS
Gollars: Employees App
Employee-facing app of the Gollars benefits marketplace, where employees discover, claim, and redeem local vendor offers and earn rewards.
Code-based redemption that ended the cross-browser QR failures, plus automated milestone rewards.
SoftrCustomJSAirtable
StripeMailchimpZapier
Google Analytics
Secure Branded Client Portal for Park Autoz
A branded client portal built on Softr + Airtable for Park Autoz to centralize inquiries, manage car import workflows, enable document sharing, and provide customers with a transparent, trackable experience, including profit tracking and multi-language support.
The whole car import journey from inquiry to delivery in one branded portal, with every document attached to the customer it belongs to.
SoftrAirtableCustomJSZapierMailchimpFixed prices. Fixed timelines.
No surprises.
Pick the tier that fits, or talk to us if you're not sure.
Answer five questions and we'll tell you which fits. No email required.
Portal Starter
Best for solo founders, small teams
Fixed price and date agreed before we start
Portal Pro
Best for growing teams, agencies
Fixed price and date agreed before we start
Custom Build
Best for marketplaces, complex logic
Fixed price and date agreed before we start
MVP Sprint
Best for founders validating an idea
Fixed price and date agreed before we start
Who builds your Zaps
The same three people scope it, build it and hand it over.
Scopes the workflow on the first call and sets the fixed quote.
Builds the Softr pages where the records your Zaps create show up for your team and clients.
Reviews for the builders who'd build your Zaps
Verified Upwork reviews left for Mehtab and Vaibhav.
"Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations."
"Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend."
"I'm really pleased with Mehtab's work, and he understood my needs completely. He was prompt and clear in communicating at every stage. I'll work with him again and recommend him to others."
Talk directly to the people who'll build it
Vaibhav scopes every build himself, with Vijay and Mehtab on the work.
Frequently asked questions
Not covered here? Bring your list of Zaps to the call and ask.
Industries our Zapier builds serve
Ready to stop copying data between apps?
Tell us which tools you use and what gets copied by hand. You'll have a fixed quote within 24 hours.