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Education & Tutoring · Custom portals

Every student.
Every session.
One live portal.

Packages, sessions, tutor payouts and parent updates running on one system, built around how your center actually operates rather than how a generic tutoring tool expects it to.

See past builds
  • Fixed quote in 24 hours
  • Cancel anytime before kickoff
  • You own everything
5.0 from 60+ clients on Upwork
Education & Tutoring · portal tour
Shipped for310TUTORSMatchTutorSGFenixaer
Softr Premium & Enterprise Partner5.0 on Upwork
4Portals in one system
2-3 wksAverage delivery time
FixedPrice and date, always
5.0Average rating on Upwork
Sound familiar

Your center has outgrown WhatsApp and spreadsheets.

Eight things tutoring centers tell us on the first call, and what each one looks like after launch.

TodayAfter launch

Lesson notes lost in WhatsApp groups

Every note saved to the student's record, searchable

4 tools that don't talk to each other

Booking, packages, notes and invoices in one system

No branded parent portal

Parents sign in to your brand, on your domain

Admin copying data to spreadsheets weekly

Reports build themselves from what tutors log

Attendance tracked across multiple sheets

Attendance recorded with each session, per student

No visibility into tutor performance

Sessions, utilization and renewals per tutor, live

Scheduling chaos across multiple tutors

Every tutor's availability in one bookable calendar

No way to share session notes with parents

Parents read each session's notes and homework the same day

What we build

Four front doors. One system.

Students, parents, tutors and admins each get their own branded login, and every session a tutor logs updates the same database.

portal.yourbrand.com/student-portalStudent portal
For: Students

See upcoming sessions, remaining package hours, homework and tutor notes in one place, and book the next slot without asking the front desk.

Why it matters

Students book their own sessions, hand in homework and always know what's next, so your front desk stops answering "when is my class?"

portal.yourbrand.com/parent-portalParent portal
For: Parents and guardians

Track every session a child attends, read the tutor's notes, see how many hours are left on the package and pay invoices online.

Why it matters

Parents see what they pay for: every session attended, the tutor's notes and the sessions left. That visibility is what brings renewals.

portal.yourbrand.com/tutor-workspaceTutor workspace
For: Tutors, in person or online

Log a session and its notes in under a minute from any device. Hours, payouts and parent updates follow automatically, with no admin retyping.

Why it matters

A session takes under a minute to log. Attendance, notes, the package balance and the tutor's payout all come from that one entry.

portal.yourbrand.com/admin-dashboardAdmin dashboard
For: Owners, campus managers and the front desk

Every campus, tutor and package in one view: sessions used against sessions sold, tutor utilization, renewals due and outstanding invoices.

Why it matters

Sessions sold against sessions used, tutor utilization and renewals due, for every campus or just one, without a weekly spreadsheet.

White-labeled

Your logo, your colors, your domain.

Your team and clients never see our name or a vendor’s. The same system, dressed as your business.

  • Runs on your own domain, with your email sender
  • Your fonts and colors on every screen and notification
  • Separate branding per office or team if you need it
portal.northbeam.com
Why Portalcrafter

Built for your center. Not the average one.

Off-the-shelf tutoring software is built for the average center. This is built for yours.

FeatureOff-the-shelfPortalcrafter Recommended
Session package balancesManual countingLive per student
Tutor notes shared with parentsEmail or WhatsAppIn parent portal
Multi-campus record scopingOne shared viewScoped per campus
Tutor payouts from logged sessionsSpreadsheet exportAuto-calculated
White-labeled under your domainTheir brandingYour brand
Built around your exact workflowYou adapt to itBuilt for you
Proof

Education platforms we've shipped.

The brief, the stack, and the problem solved.

01
310TUTORS Multi-Campus Staff Operations PortalClient Portals
Read the case study
310TUTORS Multi-Campus Staff Operations Portal screenshot

A role-based internal staff portal for a multi-campus Los Angeles tutoring company, replacing a Monday.com, Jotform, and Make.com stack with a single Softr application built on custom React blocks, six normalized tables, and campus-level record scoping across six staff roles.

Monday.com, Jotform and the automations between them replaced by one portal, with every staff member scoped to their own campus.
CustomJSMakeMondayJotFormClaudeOpenAISendGridMailchimp
02
FenixaerMarketplace
Fenixaer screenshot

No-code flight-training marketplace matching student pilots with certified instructors and schools, with automated onboarding, payments, and matching.

Near-zero failed activations once onboarding was synced to payment.
SoftrAirtableStripeMailchimpCustomJS
Read the case study
03
Softr Marketplace Development & Consultation for Service PlatformClient Portals
Softr Marketplace Development & Consultation for Service Platform screenshot

Development and consultation for a Softr-based education marketplace connecting providers and agents with improved workflows and user experience.

Profile visibility and signup repaired by relinking the data model, on a marketplace that replaces conference-floor networking.
AirtableSoftrCustomJSZapierGoogle SheetsMailchimpStripe
Read the case study
04
Declan LMSInternal Tool
Declan LMS screenshot

Softr + Airtable learning management system for delivering structured courses, tracking learner progress, and managing enrollments and roles.

One portal in place of several disconnected tools, with no per-seat LMS fees.
SoftrAirtableCustomJSStripeMake
Read the case study
05
MatchTutorSGClient Portals
MatchTutorSG screenshot

MatchTutorSG is a comprehensive online platform designed to connect tutors with students and parents seeking tuition services. The platform offers various access levels for admins, tutors, and clients, ensuring a seamless experience for all users. Tutors can manage their profiles, apply for assignments, and handle their schedules, while clients can search for tutors, submit tuition requests, and manage their bookings. The platform also includes features for admin management, such as verifying tutor qualifications and handling payments. Additionally, MatchTutorSG integrates a chat feature for real-time communication between tutors and clients and uses Stripe for secure payment processing. Custom code has been implemented to optimize the application for performance and user experience.

Tutor discovery, booking, verification, chat and payment in one Singapore platform, with separate portals for admin, tutor and client.
AirtableSoftrMakeStripeAtomChatCustomJSGoogle DriveGmail
Read the case study
06
Nexplore Classroom Management PlatformClient Portals
Nexplore Classroom Management Platform screenshot

Custom classroom management platform built in Softr with Airtable and Supabase integrations to manage users, classes, and scheduling workflows.

A legacy PHP platform replaced with a six-role classroom system, splitting core records and high-volume class dates across two databases.
AirtableSupabaseSoftrVercelCustomJSAuthorize.netGoogle SheetsZoom
Read the case study
07
Softr Client Portal Bug Fixes for AumoriaClient Portals
Softr Client Portal Bug Fixes for Aumoria screenshot

Resolved critical functionality issues in a Softr client portal, restoring forms, data sync, login, and user-specific content visibility.

Four critical faults in a live client portal traced and repaired in place: submission, table refresh, magic link login and user filtering.
AirtableSoftrCustomJSMailchimpSendGrid
Read the case study
08
Shopify to Softr Portal Invitation AutomationClient Portals
Shopify to Softr Portal Invitation Automation screenshot

Automated the customer onboarding process by connecting Shopify purchases to Softr portal invitations and Airtable records.

A Shopify purchase creates the portal user and sends the invitation on its own, with no one retyping buyer details.
ShopifySoftrAirtableCustomJS
Read the case study
09
ADAPrep Softr App Restoration & Workflow RepairClient Portals
ADAPrep Softr App Restoration & Workflow Repair screenshot

Restoring an existing Softr education portal by repairing user-group assignment, user management, Google integrations, and student Bulletin Board functionality.

Signup, user management and Bulletin Board replies repaired in place, with Google resources moved to the school's own account.
SoftrGoogle SheetsGoogle DriveCustomJS
Read the case study
Walkthroughs

Watch a portal we built.

Narrated tours of portals Portalcrafter built on Softr, shown with sample data.

Brightpath Tutoring1:22Admins, tutors, parents and students each get their own view of packages, lessons, notes and homework.Watch on YouTube
What clients say

5.0 on Upwork, in their own words.

60+ clients since 2023. Here are three of them, word for word.

See every review on Upwork
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
NE
Nada El HannaAustralia · Upwork review
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
ML
Milos LukacsUnited Kingdom · Upwork review
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
DM
David MooreUnited States · Upwork review
How it works

From first call to live portal in 2-3 weeks.

The same four phases as every Portalcrafter build.

  1. 01Day 0Brief us

    Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.

  2. 02Week 1Design and plan

    Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.

  3. 03Week 2Build and ship

    You watch it come together on staging, with your own data, users and rules.

  4. 04Week 3Launch and support

    Your domain and branding, a training session for your team, and support after go-live.

Who builds it
Vaibhav Garg
Vaibhav GargLead Builder & Founder
Vijay Thapa
Vijay ThapaSenior Softr Specialist
Mehtab Singhla
Mehtab SinghlaAutomation Engineer
Flower Mound, Texas · since 2023
Pricing

Fixed prices. Fixed timelines. No surprises.

The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.

Portal Starter

Best for solo founders, small teams

$2,500

One-time · 10-day delivery

For a tutoring center: one portal for one audience, like a parent portal.

  • 1 user role
  • Up to 5 pages
  • Airtable backend (5 tables)
  • Email notifications
  • Custom branding
  • 14-day post-launch support

Fixed price and date agreed before we start

Most popular

Portal Pro

Best for growing teams, agencies

$5,500

One-time · 3-week delivery

For a tutoring center: student and parent portals with packages and booking, on your own domain.

  • Everything in Starter, plus:
  • Multi-role permissions (5 roles)
  • Up to 15 pages
  • Make/Zapier (10 flows)
  • Stripe, Slack, Calendly integrations
  • Custom domain + full white-label
  • Loom training videos

Fixed price and date agreed before we start

Custom Build

Best for marketplaces, complex logic

from$9,000

4-8 week delivery

For a tutoring center: the full system, with every portal, tutor payouts and multi-campus reporting.

  • Everything in Pro, plus:
  • Marketplace logic (two-sided, payments)
  • AI integration (OpenAI, Claude)
  • Phased rollout
  • Dedicated project manager
  • 30-day post-launch support

Fixed price and date agreed before we start

MVP Sprint

Best for founders validating an idea

$4,500

14-day delivery

For a tutoring center: testing a new idea, like a tutor marketplace, before you commit.

  • End-to-end MVP build
  • Softr / FlutterFlow frontend
  • Airtable backend
  • Founder onboarding session
  • Pitch-deck-quality screens
  • 14-day post-launch support

Fixed price and date agreed before we start

  • Fixed quote in 24 hrs
  • You own everything we build
  • Cancel anytime before kickoff
Questions tutoring centers ask

Before you book the call.

Not necessarily. Some centers keep their billing tool and use the portals for booking, notes and parent updates; others move everything into one system. We look at your setup on the first call and quote whichever fits.

Each student has a package of sessions or hours. Every session a tutor logs comes off the balance, and when it runs low the parent gets a renewal they can pay by card in one tap through Stripe. You set the package sizes and when the reminder goes out.

Question not on the list?Ask Vaibhav directly on WhatsApp, or bring it to the call.
WhatsApp
Most projects start within 48 hours

See it with your own center.

Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.

Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself.
See past builds
  • Fixed quote in 24 hours
  • Mutual NDA within 24 hours
  • Cancel anytime before kickoff