Profiles, matching, subscriptions and recruiting funnels running on one platform, built around how your program actually works rather than how a generic marketplace template expects it to.
Eight things sports academies, trainers and recruiting platforms tell us on the first call, and what each one looks like after launch.
Matching athletes to coaches by hand
Matched on sport, position, distance and schedule, automatically
Profiles spread across forms and sheets
One profile with stats, highlight video and goals
Subscriptions out of sync with access
Access switches on and off with each subscription
Funnel drop-off invisible
Every stage visible, with reminders where athletes stall
Coaches managing leads in DMs
Requests land in the coach portal with the profile attached
No dashboard for families
Families see sessions, payments and replies on their phone
Payments chased manually
Paid at booking, with receipts sent automatically
Software that doesn't fit your workflow
Built around how your program actually works
Athletes, coaches, families and admins each get their own branded login, and every profile, match and subscription lives in the same database.
Athletes and families build a profile with stats, video and goals, then track which coaches or programs have viewed or responded.
Athletes keep one profile with stats, highlight video and goals, and see which coaches and programs have viewed it, so nothing is spread across forms and families always know where things stand.
Coaches list their services, manage their profile and subscription, and respond to athletes from one dashboard instead of their DMs.
Requests arrive with the athlete's profile and video attached, and coaches reply, book and manage their listing and plan in one place instead of their DMs.
Search and filters built around your sport and positions, so the right athletes and coaches find each other without an admin in the middle.
Filters built around your sport, positions, distance and schedule put the right coaches in front of each athlete, so nobody matches people by hand and requests go straight to the coach.
Signups, subscriptions, matches and funnel drop-off by stage, so you can see where athletes stall and fix it before they churn.
Signups, profiles, matches and bookings by stage show exactly where athletes stall, reminders go out to them, and coach access follows each subscription without anyone editing it.
Your team and clients never see our name or a vendor’s. The same system, dressed as your business.
Off-the-shelf sports software is built for the average club. This is built for yours.
The brief, the stack, and the problem solved.
Subscription marketplace where hockey trainers list services and players & parents discover, filter, and connect with them.
A complete Softr + Airtable recruitment platform rebuild for XR, including front-end redesign, user funnel optimization, and role-based dashboards.
60+ clients since 2023. Here are three of them, word for word.
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
The same four phases as every Portalcrafter build.
Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.
Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.
You watch it come together on staging, with your own data, users and rules.
Your domain and branding, a training session for your team, and support after go-live.
The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.
Best for solo founders, small teams
For a sports or recruiting program: one portal for one audience, like athlete profiles with video, stats and goals.
Fixed price and date agreed before we start
Best for growing teams, agencies
For a sports or recruiting program: athlete profiles and a coach portal with paid plans, on your own domain.
Fixed price and date agreed before we start
Best for marketplaces, complex logic
For a sports or recruiting program: the full platform, with matching, bookings, payments, a family view and an admin funnel.
Fixed price and date agreed before we start
Best for founders validating an idea
For a sports or recruiting program: testing a new idea, like a trainer marketplace, before you commit.
Fixed price and date agreed before we start
No. Your website can stay as it is and point its sign-up buttons at the portal, and existing athletes, coaches and families can be imported from your spreadsheets or forms. We agree what moves over, and what connects, before kickoff.
Matching runs on the fields you choose, for example sport, position, age group or graduation year, distance and availability. Athletes and families filter, the best fits come first, and a request goes straight to the coach. We set the rules with you, so they fit your sport rather than a generic marketplace.
Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.
Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself..png&w=1920&q=75)
