Maintenance requests, owner approvals, lease renewals and month-end statements running on one system, built around how your firm actually manages doors rather than how a generic PMS expects it to.
Eight things property managers tell us on the first call, and what each one looks like after launch.
Repair requests lost in email and WhatsApp
Logged with photos and tracked from report to fixed
Owners chasing approvals by phone
Approved in one tap, only above each owner's own limit
Rent and balances reconciled by hand
Every payment lands on the right tenant's balance
Leads tracked in spreadsheets
Viewing requests land in one queue, unit attached
No tenant self-service
Tenants check repairs, rent and renewals themselves
Month-end statements built in Excel
Owner statements built from the live ledger
Lease renewals missed
Renewals flagged 90 days out, with the offer ready to send
Software that doesn't fit your workflow
Built around how your firm manages doors
Tenants, owners, managers and contractors each get their own branded login with exactly what they need, and every work order updates the same database.
One queue across every property: open jobs by stage, emergencies, escalations, the renewal pipeline and rent in arrears.
One queue instead of five inboxes. Emergencies, arrears and renewals surface on their own, so nothing waits for someone to notice it.
Approve or decline repair quotes above a per-owner threshold, then track occupancy, rent roll and month-end statements across the portfolio.
Owners decide the jobs that need them and nothing else. Repairs under their limit never stall waiting for a reply, and your office takes fewer calls.
Raise a repair with photos, follow it to completion on a plain-English timeline, and see every charge, payment and balance in one place.
Most tenant calls are "any news on my repair?" or "what do I owe?". Both answers are on their phone, so your team gets those hours back.
Gross collected, expenses, management fee and net paid out, month by month.
No month-end spreadsheets. Each owner sees rent in, expenses, your fee and the payout, itemised and always current.
Your team and clients never see our name or a vendor’s. The same system, dressed as your business.
Off-the-shelf property software is built for the average management company. This is built for yours.
The brief, the stack, and the problem solved.
A Softr-based landlord and tenant management platform featuring automated tenant communication workflows, subscription management, role-based dashboards, and external maintenance integration support.
Built a secure tenant portal in Softr with Stripe payment processing, automated balance management, and on-demand FIFO-based balance sheet reporting.
Tenant, owner and manager portals over one database: repair requests with photo evidence, owner approval above a per-owner spend threshold, a lease renewal pipeline, automated delinquency escalation and month-end owner statements.
Housing listings and viewing requests for an expat relocation service in Taiwan. Renters browse homes by district, open a listing and book a viewing in a few taps.
60+ clients since 2023. Here are three of them, word for word.
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
The same four phases as every Portalcrafter build.
Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.
Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.
You watch it come together on staging, with your own data, users and rules.
Your domain and branding, a training session for your team, and support after go-live.
The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.
Best for solo founders, small teams
For a property manager: one portal for one audience, like a tenant repair portal.
Fixed price and date agreed before we start
Best for growing teams, agencies
For a property manager: tenant and owner portals with approval limits, on your own domain.
Fixed price and date agreed before we start
Best for marketplaces, complex logic
For a property manager: the full system, with every portal, renewals and owner statements.
Fixed price and date agreed before we start
Best for founders validating an idea
For a property manager: testing a new idea, like a contractor marketplace, before you commit.
Fixed price and date agreed before we start
Not necessarily. Some firms keep their accounting system and use the portals for repairs, approvals and tenant communication; others move everything into one system. We look at your setup on the first call and quote whichever fits.
Each owner gets their own limit. A quote under it goes ahead and the contractor is booked; anything above waits for the owner to approve or decline in their portal, and you see the decision straight away.
Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.
Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself..png&w=1920&q=75)
