Inventory, lot traceability, grower directories and orders running on one system, built around how your operation actually works rather than how a generic ERP expects it to.
Eight things seed producers, nurseries and grower networks tell us on the first call, and what each one looks like after launch.
Lot traceability kept in spreadsheets
Every lot traced from field to buyer on one record
Stock counts that never match
Stock moves with every recorded step and sale
Grower directory out of date
Growers keep their own listings and stock current
Buyers can't search by location
Buyers search by plant, product and distance
Processing steps tracked on paper
Each step recorded at the bench, on the lot
Orders taken by phone
Orders placed in the portal and allocated from a lot
Member profiles managed by admins
Each member keeps their own profile up to date
Software that doesn't fit your workflow
Built around how your lots, growers and orders actually run
Staff, growers, buyers and admins each get their own branded login, and every lot, listing and order lives in the same database.
Every lot tracked from intake through processing to sale, with quantities, tests and movements on one record you can trace in seconds.
Every lot carries its grower, field, weights, test results, shelf and buyers on one record, so a bag can be traced back to the field in seconds and the shelf count checked against the system without a spreadsheet.
Staff work from live processing and stock queues instead of spreadsheets, and every step they record updates inventory automatically.
Deliveries arrive as lots in one queue, and staff record each weighing, cleaning, test and bagging step at the bench, so stock updates as the work happens instead of from paper sheets at the end of the week.
Growers and nurseries manage their own profiles, listings and availability, so the directory stays current without an admin retyping it.
Growers keep their own profile, listings and stock current, upload harvest records and book drop-offs themselves, so the directory buyers see stays current without anyone retyping it.
Buyers search by plant, product and distance from their location, then contact or order from the right grower directly.
Buyers search by plant, product and distance from their location, see live stock from each grower's own listing and order in the portal, so orders stop arriving by phone and land against the right lot.
Your team and clients never see our name or a vendor’s. The same system, dressed as your business.
Off-the-shelf ERPs are built for the average manufacturer. This is built for your seed, stock and growers.
The brief, the stack, and the problem solved.
Custom Softr ERP for seed inventory management with complete lot traceability and operational workflow automation.
Multi-role native-plant platform connecting nurseries, landscapers, and gardeners, with AI-assisted search and location-aware discovery.
60+ clients since 2023. Here are three of them, word for word.
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
The same four phases as every Portalcrafter build.
Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.
Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.
You watch it come together on staging, with your own data, users and rules.
Your domain and branding, a training session for your team, and support after go-live.
The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.
Best for solo founders, small teams
For a seed producer, nursery or grower network: one portal for one audience, like a grower portal for listings and deliveries.
Fixed price and date agreed before we start
Best for growing teams, agencies
For a seed producer, nursery or grower network: a grower portal and an operations workspace that updates stock as each step is recorded, on your own domain.
Fixed price and date agreed before we start
Best for marketplaces, complex logic
For a seed producer, nursery or grower network: the full system, with lot traceability, processing, grower listings and buyer search by location.
Fixed price and date agreed before we start
Best for founders validating an idea
For a seed producer, nursery or grower network: testing a new idea, like a regional plant marketplace, before you commit.
Fixed price and date agreed before we start
No. Your accounting stays where it is. We build the lots, processing, grower and buyer side around it, and where your current software offers an export or an API, stock and invoices can move between them on a schedule. We agree what connects before kickoff.
Each delivery becomes a lot with its grower, field and harvest record. Every processing step, test result, shelf move and sale is recorded against that lot, so one record follows it from the field to every buyer, and it can be downloaded as a report. Lot numbers and steps are set up to match your process. The portal keeps the records; it does not certify anything, so if an auditor or a certification scheme asks for specific records, we go through those requirements with you before kickoff.
Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.
Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself..png&w=1920&q=75)
