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Travel & Tourism · Custom portals

Every trip.
Every crew member.
One live portal.

Crew profiles, certifications, itineraries and documents running on one system, built around how your operation actually runs rather than how a generic HR or booking tool expects it to.

See past builds
  • Fixed quote in 24 hours
  • Cancel anytime before kickoff
  • You own everything
5.0 from 60+ clients on Upwork
Travel & Tourism · portal tour
Shipped forTeam Quark HubItinereadyy
Softr Premium & Enterprise Partner5.0 on Upwork
4Portals in one system
3-4 wksAverage delivery time
FixedPrice and date, always
5.0Average rating on Upwork
Sound familiar

Your crew and trips have outgrown spreadsheets and email.

Eight things tour and expedition operators tell us on the first call, and what each one looks like after launch.

TodayAfter launch

Certifications expiring unnoticed

Expiry dates tracked, with reminders sent before anything lapses

Missing documents chased by email

Missing documents flagged and requested from the portal

Itineraries living in Word docs

Itineraries built from reusable days in one structured place

Crew profiles out of date

Each crew member keeps their own profile current

No single place for operational updates

Updates posted once and seen by the whole crew

Traveler content hard to share

Travelers share itineraries others can copy, after review

PDFs rebuilt for every trip

A clean PDF from the itinerary in one click

Software that doesn't fit your workflow

Built around how your trips and crew actually run

What we build

Four front doors. One system.

Crew, operations staff, travelers and admins each get their own branded login, and every certificate and itinerary lives in the same database.

portal.yourbrand.com/crew-portalCrew portal
For: Guides, expedition staff and seasonal crew

Each crew member keeps their own profile up to date, uploads certificates and sees what is missing or expiring well before the season starts.

Why it matters

Crew keep their own profile and certificates current, upload renewals from their phone and see what is missing or expiring before the season, so nobody sends paperwork by email.

portal.yourbrand.com/operations-workspaceOperations workspace
For: Operations, crewing and compliance teams

Operations staff see every certification, expiry and missing document across the team, with automated reminders sent before anything lapses.

Why it matters

Every certificate, expiry and missing document across the team sits in one list, checked against departure dates, and reminders go out on their own before anything lapses.

portal.yourbrand.com/itinerary-builderItinerary builder
For: Trip planners and product teams

Build, copy and edit itineraries in a structured format, then share them or download a clean PDF without rebuilding the document each time.

Why it matters

Planners copy a past trip, swap days from reusable templates and download a clean PDF, and every guest sees the change on their trip page instead of a re-sent Word file.

portal.yourbrand.com/community-and-moderationCommunity and moderation
For: Travelers, partners and community managers

Travelers and partners contribute itineraries and content, and your team reviews and approves everything before it goes public on the platform.

Why it matters

Travelers and partners share itineraries and comments that others can copy, and nothing goes public until your team approves it, with flagged posts handled in one queue.

White-labeled

Your logo, your colors, your domain.

Your team and clients never see our name or a vendor’s. The same system, dressed as your business.

  • Runs on your own domain, with your email sender
  • Your fonts and colors on every screen and notification
  • Separate branding per office or team if you need it
portal.northbeam.com
Why Portalcrafter

Built for your operation. Not the average one.

Off-the-shelf travel software is built for the average agency. This is built for your team and your trips.

FeatureOff-the-shelfPortalcrafter Recommended
Certification expiry alertsCalendar remindersAutomated per certificate
Missing document workflowEmail chasingTracked and nudged
Itinerary PDF exportRebuilt in WordOne-click PDF
Content moderationNot availableApproval queue
White-labeled under your domainTheir brandingYour brand
Built around your exact workflowYou adapt to itBuilt for you
Proof

Travel platforms we've shipped.

The brief, the stack, and the problem solved.

01
Team Quark HubClient Portals · Expedition Team Certification & Profile Management Portal
Read the case study
Team Quark Hub: Expedition Team Certification & Profile Management Portal screenshot

Built a Softr-powered internal expedition team portal for Quark Expeditions featuring self-service profiles, certification tracking, automated expiry notifications, missing document workflows, and centralized operational communications.

Over 200 expedition team profiles managed self-service, with certification expiry chased automatically instead of by manual follow-up.
CustomJSAirtableGmailSoftr
02
ItinereadyyClient Portals · Community-Driven Travel Itinerary Platform
Itinereadyy – Community-Driven Travel Itinerary Platform screenshot

A community-based travel platform that allows users to copy, edit, share, and download itineraries as PDFs with automated workflows and moderation controls.

Community itineraries travelers copy and edit into their own, delivered as automated PDFs with moderated comments.
CustomJSMakePDF.coSoftr
Read the case study
What clients say

5.0 on Upwork, in their own words.

60+ clients since 2023. Here are three of them, word for word.

See every review on Upwork
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
NE
Nada El HannaAustralia · Upwork review
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
ML
Milos LukacsUnited Kingdom · Upwork review
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
DM
David MooreUnited States · Upwork review
How it works

From first call to live portal in 3-4 weeks.

The same four phases as every Portalcrafter build.

  1. 01Day 0Brief us

    Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.

  2. 02Week 1Design and plan

    Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.

  3. 03Weeks 2-3Build and ship

    You watch it come together on staging, with your own data, users and rules.

  4. 04Week 4Launch and support

    Your domain and branding, a training session for your team, and support after go-live.

Who builds it
Vaibhav Garg
Vaibhav GargLead Builder & Founder
Vijay Thapa
Vijay ThapaSenior Softr Specialist
Mehtab Singhla
Mehtab SinghlaAutomation Engineer
Flower Mound, Texas · since 2023
Pricing

Fixed prices. Fixed timelines. No surprises.

The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.

Portal Starter

Best for solo founders, small teams

$2,500

One-time · 10-day delivery

For a tour or expedition operator: one portal for one audience, like a crew portal for profiles and certificates.

  • 1 user role
  • Up to 5 pages
  • Airtable backend (5 tables)
  • Email notifications
  • Custom branding
  • 14-day post-launch support

Fixed price and date agreed before we start

Most popular

Portal Pro

Best for growing teams, agencies

$5,500

One-time · 3-week delivery

For a tour or expedition operator: a crew portal and an operations workspace with expiry reminders, on your own domain.

  • Everything in Starter, plus:
  • Multi-role permissions (5 roles)
  • Up to 15 pages
  • Make/Zapier (10 flows)
  • Stripe, Slack, Calendly integrations
  • Custom domain + full white-label
  • Loom training videos

Fixed price and date agreed before we start

Custom Build

Best for marketplaces, complex logic

from$9,000

4-8 week delivery

For a tour or expedition operator: the full system, with crew, operations, an itinerary builder with PDFs and a traveler community.

  • Everything in Pro, plus:
  • Marketplace logic (two-sided, payments)
  • AI integration (OpenAI, Claude)
  • Phased rollout
  • Dedicated project manager
  • 30-day post-launch support

Fixed price and date agreed before we start

MVP Sprint

Best for founders validating an idea

$4,500

14-day delivery

For a tour or expedition operator: testing a new idea, like a community itinerary platform, before you commit.

  • End-to-end MVP build
  • Softr / FlutterFlow frontend
  • Airtable backend
  • Founder onboarding session
  • Pitch-deck-quality screens
  • 14-day post-launch support

Fixed price and date agreed before we start

  • Fixed quote in 24 hrs
  • You own everything we build
  • Cancel anytime before kickoff
Questions tour and expedition operators ask

Before you book the call.

No. Bookings stay where they are. We build the crew, operations and itinerary side around them, and where your booking system offers an export or an API, departures and guest numbers can come in on a schedule. We agree what connects before kickoff.

Each certificate carries its expiry date, and each crew member the trips they are assigned to. Anything that lapses before a departure is flagged, and reminders go out by email at the intervals you choose, for example 60 and 30 days before. Operations sees who has renewed and who has not.

Question not on the list?Ask Vaibhav directly on WhatsApp, or bring it to the call.
WhatsApp
Most projects start within 48 hours

See it with your own trips.

Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.

Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself.
See past builds
  • Fixed quote in 24 hours
  • Mutual NDA within 24 hours
  • Cancel anytime before kickoff