Member profiles, directories, resources and events running on one platform, built around how your community actually works rather than how a generic membership tool expects it to.
Eight things nonprofits and community networks tell us on the first call, and what each one looks like after launch.
Member directory in a spreadsheet
A searchable directory that changes when members update their profiles
Profiles updated only by admins
Members keep their own profiles current, and your team reviews
No self-service for members
Members sign in to edit details, find each other and answer requests
Resources scattered across drives
Guides, jobs and events in one tagged, searchable hub
Tiny team doing everything by hand
One review queue, with welcome emails sent on their own
Visit and event requests by email
Requests go straight to the member, who replies in the portal
Public can't search what you offer
A public directory anyone can search and share, no account needed
Software that doesn't fit your workflow
Built around how your network actually runs
Members, partner organizations, the public and a small admin team each get the view they need, and every profile lives in the same database.
Invited members create and update their own profiles, find each other and request visits or collaborations without going through the admin team.
Members keep their own profile current, find each other and answer visit or collaboration requests themselves, so nothing waits on the admin team or sits in a shared inbox.
A searchable, filterable directory of organizations, people and resources that the public can browse without an account and share with a single link.
Anyone can search members and organizations by topic and location without an account, share a search as one link and send a request that goes straight to the right member.
Guides, jobs, events and resources in one place, tagged and searchable, instead of scattered across shared drives and old newsletters.
Guides, jobs and events are tagged once and found in one search instead of in shared drives and old newsletters, and members save what they need to their own list.
A small admin team approves new members, reviews submissions and keeps every listing accurate from one queue, without needing technical help.
New members, submissions and sign-ups wait in one queue. Nothing is listed before review, sign-ups without an invitation are declined, and welcome emails go out on their own.
Your team and clients never see our name or a vendor’s. The same system, dressed as your business.
Off-the-shelf membership software is built for the average association. This is built for yours.
The brief, the stack, and the problem solved.
An invite-only community platform enabling authors, educators, schools, and organizations to connect, manage profiles, discover members, and coordinate educational visits through an easy-to-manage admin portal.
An interactive platform built with Softr and Airtable to catalog and showcase 100+ organizations, voices, resources, and job opportunities aligned with the abundance agenda.
60+ clients since 2023. Here are three of them, word for word.
“Vaibhav saved me. I tried everything to fix my Softr/Airtable portal and he got it sorted straight away, at a very reasonable rate. He finished exactly when he said he would and was great to deal with. I plan to hire him again for future automations.”
“Vaibhav delivered outstanding work on a complex automation and dashboard project. He's solution-oriented, communicates clearly, and consistently delivers high-quality results. The integration across Softr, Airtable, Make.com and Stripe was handled professionally and efficiently. Highly recommend.”
“Vaibhav delivered on a very tight timeline and got our Softr app polished and launch-ready. He handled multiple pages and made sure the product felt consistent and mobile-first. Communication was clear, and he had a strong eye for UI/UX. Would hire again.”
The same four phases as every Portalcrafter build.
Walk us through how the work runs today. Fixed quote in 24 hours, mutual NDA on request.
Clickable wireframes, the Airtable schema and role permissions. You sign off before we build.
You watch it come together on staging, with your own data, users and rules.
Your domain and branding, a training session for your team, and support after go-live.
The same four packages as every Portalcrafter build. Each card says what it means for a business like yours, so you can see where you land before the call.
Best for solo founders, small teams
For a nonprofit or community network: one portal for one audience, like a member portal with self-service profiles.
Fixed price and date agreed before we start
Best for growing teams, agencies
For a nonprofit or community network: a member portal and a public directory with an admin review queue, on your own domain.
Fixed price and date agreed before we start
Best for marketplaces, complex logic
For a nonprofit or community network: the full system, with member profiles, a public directory, a resource hub, visit requests and moderation.
Fixed price and date agreed before we start
Best for founders validating an idea
For a nonprofit or community network: testing a new idea, like a searchable community map, before you commit.
Fixed price and date agreed before we start
No. A spreadsheet is usually imported as part of the build. Where your CRM or membership system offers an export or an API, members can come in on a schedule instead. We agree before kickoff which system is the source of truth, so nobody keeps two lists.
You choose: invitation only, open sign-up with review, or both. Invited members accept by email and fill in their own profile, nothing appears in the directory until someone on your team approves it, and a welcome email goes out on its own.
Fixed price. Fixed date. You own everything we build: the Airtable base, the Softr frontend and every automation we configure.
Your call is with Vaibhav Garg, founder. He scopes every build and sets the fixed quote himself..png&w=1920&q=75)
