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Every property.
Every owner.
One live portal.
Tenant requests, owner approvals, lease renewals and month-end statements running on one system, built around how your firm actually operates rather than how a generic PMS expects it to.
- 3
- Portals in one system
- 2-3wks
- Average delivery time
- Fixed
- Price and date, always
Sound familiar
Problems we hear every week.
Why Portalcrafter
Built for your firm. Not the average one.
Off-the-shelf property software is built for the average management company. This is built for yours.
| Feature | Off-the-shelf | Portalcrafter |
|---|---|---|
| Per-owner approval thresholds | One global rule | Set per owner |
| White-labeled under your domain | Their branding | Your brand |
| Tenant-facing repair timeline | Status codes only | Plain English |
| Vendor insurance compliance checks | Manual tracking | Auto-flagged |
| Owner statements inside the portal | Emailed PDFs | In portal, itemised |
| Built around your exact workflow | You adapt to it | Built for you |
What we build
Four front doors. One system.
Every role gets their own branded login with exactly what they need, and the public listings site writes into the same database.
Tenant portal
Raise a repair with photos, follow it to completion on a plain-English timeline, and see every charge, payment and balance in one place.
Owner portal
Approve or decline repair quotes above a per-owner threshold, then track occupancy, rent roll and month-end statements across the portfolio.
Manager workspace
One queue across every property: open jobs by stage, emergencies, escalations, the renewal pipeline and rent in arrears.
Public listings and enquiries
Vacant units publish to a branded listings site, and viewing requests land straight in the manager queue instead of an inbox.
Proof
Property platforms we've shipped.
The brief, the stack, and the problem solved.
VR Property Group
Tenant, owner and manager portals over one database: repair requests with photo evidence, owner approval above a per-owner spend threshold, a lease renewal pipeline, automated delinquency escalation and month-end owner statements.
Landlord Logbook
Subscription SaaS for UK landlords and letting agents. Tenancy records, certificate expiry alerts, rent and maintenance logs, and one-click Section 8 evidence bundles.
Easy Taiwan
Housing listings and viewing requests for an expat relocation service in Taiwan. Renters browse homes by district, open a listing and book a viewing in a few taps.
Every build above is a permissioned client portal on Softr and Airtable. See the full portfolio with the brief and outcome for each, what each package costs and includes, or how we handle your customers' data.
Ready to build it right?
Fixed price. Fixed date. You own everything we build — the Airtable base, the Softr frontend, and every automation we configure.